Executive Assistant

Executive Assistant  

Clerk Grade 5/6 

• An excellent opportunity for an experienced and well-rounded Executive Assistant. 

• Ongoing Full-Time role with negotiable location across NSW Legal Aid Office locations. Occasional travel to Head Office in Sydney will be required. 

• Join Legal Aid NSW to help fulfil the mission of making a real difference in people's lives. 

About us 

Legal Aid NSW helps people with their legal problems. We can help people with most areas criminal law, family law and every day civil law legal issues. We give legal advice, help at court and do family dispute resolution. We can do this over the telephone or at one of our 28 offices. 

About the role 

Deliver a broad range of executive, secretarial, and high-level administrative support services to the Project Officer and Associate Directors, enabling effective business operations and contributing to the Regional Senior Leadership Team’s achievement of organisational goals. 

About you 

You are a highly organised and solutions-focused Executive Assistant with a keen eye for details and a passion for supporting project delivery. You excel at managing complex calendars, coordinating meetings with a range of stakeholder and ensuring all logistics run smoothly, from diary and travel management to preparing minutes and tracking follow-up actions. 

You’re confident in handling high-level correspondence, submissions and briefs and you understand the importance of discretion and clear communication. 

With a strong sense of initiative, you can manage competing priorities, resolve issues as they arise and support timely, informed decision making through accurate reporting and briefing materials.   

Your ability to build strong working relationships, anticipate needs and stay one step ahead, makes you a reliable and valued support to the Project Officer and wider team.  

We may use this recruitment to create a talent pool for similar ongoing or temporary vacancies we have over the next 18 months. 

WHY YOU SHOULD JOIN LEGAL AID NSW! 

We are committed to diversity and inclusion 

We are committed to creating a culturally safe and genuinely inclusive organisation and workplace for everyone who works and interacts with us. We strive to be a place where people from diverse backgrounds want to work, where voices and cultures are valued and where people feel valued, welcomed, respected and heard.  

We want a workforce that reflects our clients, so we can deliver a service that meets the needs of the community. We welcome applications from people with diverse backgrounds — including Aboriginal and Torres Strait Islander people, people with disability, the LGBTQI+ community, culturally diverse people and other diverse communities.   

We acknowledge, support and accommodate the diverse access needs of people with visible and invisible disabilities. If you need an adjustment to participate in the recruitment process, or you’d like information about what we can do to help you, please contact our team at erecruitment@legalaid.nsw.gov.au. 

Other benefits of working with us  

• You will have access to training, development and mentoring opportunities. 

• We are an accredited Flex Ready and Carers and Employers certified employer and are recognised as leaders in the area of flexible work. Most of our staff work flexibly — for example, from home some of the time or in a way that helps them balance family and work life. 

The essential requirements for this role 

You must: 

• be willing to do a Criminal Record Check  

• hold Australian or NZ citizenship, Australian Permanent Residency (for ongoing vacancies) or a valid visa to work in Australia (for temporary vacancies) 

• live in NSW or willing to relocate to NSW 

• Be high proficiency with MS Office Suite 

• Possess strong organisational and time management skills  

• Have demonstrated discretion with confidential and sensitive information 

How to apply 

You MUST submit your application online. If you submit your application late or by email it will NOT be accepted.  

Your application must include:  

• your resume (no more than 5 pages) 

• cover letter (no more than 2 pages). In your cover letter, please address the  2x targeted questions and outline your motivation for applying for this position and how your skills and experience are relevant to the role. 

Targeted Questions: 

1. Describe a situation where you had to manage multiple high-priority tasks for an executive with conflicting deadlines. How did you prioritise these tasks, and what strategies did you use to ensure all deadlines were met without compromising quality? 

2. How do your skills and experience make you a suitable candidate for the role? 

Make sure your application is complete and you have answered all questions before you submit. 

• If you have questions about the role, you can contact the Talent Acquisition Business Partner – Axel Maire on 0404 161 900 or email: axel.maire@legalaid.nsw.gov.au 

• If you are an Australian Aboriginal or Torres Strait Islander and are thinking about applying, you can contact the Aboriginal Services Branch to arrange a confidential conversation about any questions you may have. 

• The Role Description sets out the responsibilities of the role. 

• The focus capabilities and key accountabilities in the role description indicate what is expected at that level. Being familiar with these will help you understand what the panel will be looking for in the successful candidate.
  
  

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