Assistant Project Officer

Work Location – Newcastle

Employment type – Ongoing

Salary – $97,027 - $107,059 + employer superannuation contribution

Your Role

Do you thrive in a dynamic administrative environment, supporting a variety of projects and stakeholders? Would you like to make a tangible impact on the delivery of essential services within NSW social housing maintenance?

Homes NSW is part of the Department of Communities and Justice (DCJ) and is committed to providing safe and secure housing for our 262,000 tenants. We work towards breaking the cycle of disadvantage, creating inclusive communities, and enhancing the lives of those in social housing.

We are seeking a proactive and detail-oriented Assistant Project Officer to join our Administrative Support Services team. This role is pivotal in delivering a wide range of administrative and project support functions that ensure smooth operations across multiple directorates within the Housing Portfolio. You'll help manage fleet operations, procurement processes, resource allocation, and the coordination of establishment changes, all while contributing to continuous improvements in service delivery.

What You’ll Do

As the Assistant Project Officer, you’ll support a broad spectrum of activities that are key to the efficient functioning of the Housing Portfolio. Your responsibilities will include:

• Project Support & Coordination: Assist with the day-to-day management of administrative projects, including fleet booking, procurement, and facilities management. You’ll coordinate operational tasks, track deliverables, and support project timelines to ensure smooth execution.
• Resource Management: Support the replenishment and maintenance of essential items (such as fleet-related tools, PPE, and office supplies) and ensure proper documentation and tracking for resource allocation.
• Stakeholder Liaison: Communicate project status and key updates to stakeholders. You’ll work closely with both internal teams and external vendors, providing timely responses to inquiries and addressing issues that arise.
• Documentation & Reporting: Prepare various project-related documents including status reports, budgets, briefing notes, and correspondence. You’ll also support the preparation of financial reports, invoice processing, and procurement documentation.
• Process Improvement & Analysis: Contribute to research and analysis efforts to streamline administrative processes and improve operational efficiency. You’ll monitor and review activities across various project areas, helping to recommend improvements where necessary.
• Project Management Methodologies: Apply project management methodologies to ensure projects are completed on time, within scope, and aligned with organizational objectives. You'll assist in tracking and reporting progress to ensure all deliverables meet set targets.

What We’re Looking For

• Experience in Administration and Project Support: You bring experience supporting projects and operational activities, ideally within a complex organizational environment. Your ability to manage competing priorities while providing excellent administrative support will be key to success in this role.
• Project Management Knowledge: Understanding of project management practices, including resource coordination, monitoring project timelines, and managing deliverables. You may also have exposure to project management software and tools.
• Attention to Detail: Accuracy in managing records, budgets, procurement processes, and reporting is essential. You’re someone who thrives in a detail-oriented role and takes pride in ensuring all tasks are completed with precision.
• Excellent Communication Skills: You will be working with diverse stakeholders, so the ability to communicate clearly and professionally, both written and verbally, is a must.
• Tertiary Qualifications: A qualification in a relevant field is preferred (e.g., business administration, project management) or equivalent experience with a demonstrated commitment to ongoing professional development.
• Current Driver’s License: A valid driver’s license is required to travel to various locations as needed for project-related activities.

Why Join Us?

At Homes NSW, we are deeply committed to creating a supportive and rewarding environment for our staff. In this role, you will be part of a collaborative team that values your expertise and offers opportunities for professional growth and development. You’ll make a real difference in the lives of NSW tenants, ensuring that projects and services are delivered efficiently and effectively.

If you're looking for a rewarding administrative role where you can contribute to meaningful projects within social housing, we'd love to hear from you!

Click here to download the role description

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage, and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families, and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

1. What strategies do you use to manage multiple competing priorities while ensuring high-quality project support?

2. Have you been involved in any process improvement initiatives? Can you share an example of how you identified an area for improvement and contributed to making a process more efficient? 

Applications close Tuesday 11 February 2025 11:59pm AEST.

Got a question?

If you’ve got a question about this role please contact Maria Kirkman at maria.kirkman@homes.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please contact Leanne Chommanivong on 0438 631 489 or via email at Leanne.Chommanivong@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.