Aboriginal Administration Officer (ASCU), Youth Justice

Aboriginal Administration Officer (ASCU),

Youth Justice

• Ongoing, Full time
• Location: Hybrid, based at 6 Parramatta Square - Parramatta
• Clerk Grade 3/4 Salary ($82,193 - $90,001 pa), plus employer's contribution to superannuation and annual leave loading

This position is open to Australian Aboriginal and Torres Strait Islander people only

About us

Youth Justice, New South Wales (YJNSW) is in a period of significant reform, and is committed to delivering improved services. We will continue to adapt our service system to better meet the needs of Aboriginal and Torres Strait Islander children, families and communities, in accordance with Closing the Gap, Target 11 and the Closing the Gap priority reforms.

Youth Justice acknowledges the importance of lived experience and how it contributes to the valuable work we do with the community. Our commitment includes working towards an anti-racist workforce which is based on the principles of cultural humility and respect.

Your role

We are looking for an Aboriginal Administration Officer to join the Aboriginal Strategic Coordination Unit (ASCU). This position will play a pivotal role in providing administration and support services to facilitate the operation of the unit, in its work in focusing on advancing Target 11 and the Priority Reforms of the Closing the Gap.

What you’ll do

• Provide a range of administrative and support services to facilitate the effective operation of the unit.
• Manage records, routine correspondence, and coordinate meetings and events to support team functions.
• Collect, compile, and prepare documentation and correspondence in accordance with quality and organisational requirements to support information flow and decision-making.
• Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures
• Respond to inquiries, escalating and redirecting issues as necessary to ensure accurate information is provided.
• Update and maintain records and databases, ensuring all information is accurate, securely stored, and easily accessible.
• Develop and maintain respectful relationships with the Aboriginal community and key stakeholders to effectively deliver culturally sensitive support services.

What we’re looking for

• NSW Working with Children Check clearance for paid employment.

In addition to the above essential requirement, the successful applicant will desirably possess

• Strong administrative skills with the ability to manage multiple tasks efficiently and accurately.
• Attention to detail in records management and documentation preparation.
• Experience in handling routine financial transactions and understanding compliance standards.
• Excellent communication skills for responding to inquiries and interacting with the Aboriginal community in a culturally sensitive manner.
• Ability to build and maintain relationships with stakeholders to enhance service delivery.
• Proficiency in using administrative systems and processes to ensure information accuracy and accessibility.
• Capability to work under tight timeframes while maintaining high standards of work quality.
• Ability to work with minimal supervision and manage competing deadlines

As an Identified role, this role is open only to Aboriginal and/or Torres Strait Islander persons, Australia’s First Nations people.

Where a position is identified, an applicant’s race is a genuine occupational qualification and authorised by Section 14(d) of the Anti-Discrimination Act 1977.

There are two alternatives to confirming your Aboriginality, one of which must be uploaded to be considered for the role as follows. Either will be accepted:

• Confirmation of Aboriginality form

Or

• Written confirmation from 2-3 Aboriginal organisations within the community in which you live/work, which addresses the three criteria listed below:

• is of Aboriginal and/or Torres Strait Islander descent, and
• identifies as an Aboriginal and/or Torres Strait Islander person, and
• is accepted as a such by the Aboriginal and/or Torres Strait Islander community.

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people https://www.dcj.nsw.gov.au/about-us/careers-at-dcj/pathways/careers-for-aboriginal-people.html

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the below targeted questions below:

• Describe a situation where you had to manage multiple administrative tasks simultaneously while ensuring accuracy and attention to detail. What strategies did you use to prioritise your workload, and how did you handle any challenges that arose? Please provide specific examples of your approach and the outcomes achieved.

Applications close 23 April 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact A/Manager, Aboriginal Strategic Coordination Unit, Sara Dootson: sara.dootson@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 105  or via lisa.smith3@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience, and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers, and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
 Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.