Administration Officer - Legal Operations

Administration Officer

Legal Operations

• Parramatta
• Employment Type – Ongoing – Full time (35 hrs per week)
• Salary - Clerk Grade 3/4, Base Salary ($79,032 - $86,539), plus employer’s contribution to superannuation and annual leave loading

Your role

A fantastic Administration Officer opportunity has become available in our Legal Operations Strategy, Analytics and Reporting team. This role offers a unique opportunity to provide high-level administrative support within DCJ Legal Operations. As a key contributor to the team, you will provide administrative and support services to facilitate our analytics and reporting functions. This position allows for professional growth in a dynamic environment, where attention to detail and effective communication are valued.

What you’ll do

• As part of the  Strategy, Analytics and Reporting unit in Legal Operations, you will perform a range of administrative duties to support senior management and ensure the effective operation of the unit. You’ll utilise Excel skills to analyse and present various data and information, coordinate reporting requirements, assist in maintaining the division HR organisation chart, and co-ordinate compliance with professional and organisational obligations.

You will also:

• Assist the team to maintain policies and procedures.
• Maintain asset and facilities registers.
• Support resourcing and recruitment processes.
• Assist with routine and ad hoc tasks.
• Respond to enquiries and escalate and redirect issues as required.
• Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures.

This role reports to the Senior Advisor, Business Operations

What we’re looking for

• Experience in providing high-level, accurate, administrative, and clerical support,including excel, data and reporting skills, and excellent client service.
• Working knowledge of the legal and regulatory framework of legal operations, or the ability to acquire such knowledge within a reasonable period.Sound knowledge and experience of Government policies and procedures including an understanding of Public Finance and Audit Act, or the ability to acquire such knowledge within a reasonable periodIf you want to be part of a forward-thinking, innovative team that is breaking new ground in Legal Operations, we would love to hear from you!

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
• Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Targeted Question 1 - Describe a significant written report or presentation you had to complete. What did you consider during your preparation?
• Targeted Question 2 - Can you give examples of software applications you are using in your current role to make effective use of records, information and systems.

Applications close: Wednesday, 6 November 2024 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Sam Fallah at sam.fallah2@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Lois Jebin at lois.jebin@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/