Assistant Project Officer, Finance and Procurement Services

Assistant Project Officer, Finance and Procurement Services

Location: Parramatta

Employment type: Ongoing Full-time

Salary: Clerk Grade 5/6, $93,295 to $102,941 pa plus employer’s contribution to superannuation and annual leave loading

Generous leave entitlements including flex leave, 35hrs per week

Health and wellbeing benefits including Fitness Passport

Ongoing career development and support

Supportive leadership/ management team

Brand new office next to train line easily accessible

Your role

We have an exciting opportunity within our Procurement team for the role of Assistant Project Officer working in the Finance and Procurement Services branch.

The role is a part of a supportive and collaborative team, driven to support the delivery of Procurement systems and business related outcomes.

As an Assistant Project Officer, you will be undertaking a range of tender administration duties, contract disclosures, reporting and administrative activities to support the development and delivery of projects, in line with established procurement plans and objectives. You will be managing a number of tenders and disclosures whilst utilizing procurement systems including Procurement Central, eTenders and BuyNSW Tenders. You’ll also be managing the procurement mailbox and providing advice on processes and policies.

What you’ll do

The role consists of publishing tenders and disclosing DCJ’s contracts that are over $150k and gathering all necessary information from stakeholders via a procurement contract management system.

In addition as part of the Procurement team within Finance and Procurement Services division, you will be responsible for but not limited to:

• Provide procurement and operational support, including monitoring and reporting on procurement plans, milestones and deliverables, to ensure time, cost and quality indicators are in line with approved project plans
• Update and collate documentation and records regarding relevant issues, policies and practices to ensure the delivery of procurements complies with agreed policies and processes
• Assist the project team to complete procurement tasks and implement plans to ensure agreed outcomes are achieved
• Communicate with relevant stakeholders to provide updates regarding procurement status and supplier issues
• Provide a range of secretariat and administrative services, including coordinating committee meetings and preparing papers, to support procurement delivery

We work in a close knit team consisting of 5 team members to provide support to the wider procurement team consisting of approximately 45 staff members.

What we’re looking for

You are motivated and proactive in your approach to project management and delivery. You are detail orientated and a team player. The successful candidate must demonstrate strong capabilities in:

• Awareness of industry recognised project management terminology and best practice (such as PMBOK, PRINCE2 or similar) and its practical application across projects.
• Demonstrated ability to consult and liaise with a wide range of stakeholders at all levels to build strong collaborative relationships and drive mutual benefits and outcomes.
• Ability to be flexible and to show initiative and respond quickly when situations change.
• Proven experience in procurement will be highly regarded.

Download the role description.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Please answer the following question in your cover letter when submitting the application:

“Procurement is a time sensitive function and you often deal with competing priorities whilst being under pressure from stakeholders. Please describe a time where you dealt with competing priorities and how you delivered objectives within deadlines.

Applications close Thursday, 28th November 2024 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Mohamed Helmy, Manager, Procurement Systems & Operations on 0437 984 547 or at Mohamed.Helmy@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the re

cruitment process to help you perform at your best (including an alternate method submission of the application), please call Sarah Nguyen on 02 9765 5046 or via thikimyen.nguyen@dcj.nsw.gov.au   

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/