Executive Support Officer

Executive Support Officer

Location – Parramatta (location negotiable), 2-3 days in the office, with flexible work arrangements

Employment type – Ongoing, Full-Time role

Salary – Clerk Grade 5/6, $97,027 - $107,059 per annum, plus employer’s contribution to superannuation

Industry leading training with ongoing career development and support

The Department of Communities and Justice acknowledges lived experience and how it contributes to the valuable work we do with the community.

We strongly encourage and support applications from people who are of Aboriginal and/or Torres Strait islander descent.

While all applications are welcome, once we have determined through merit-based assessment which candidates meet the pre-established standards of the role, we will select the candidate who is also of Aboriginal and/or Torres Strait islander descent.

About the Aboriginal Housing Office (AHO)

The Aboriginal Housing Office (AHO) is a statutory body established under the Aboriginal Housing Act 1998 (NSW) to ensure Aboriginal and Torres Strait Islander people in NSW have access to affordable, quality housing.

The AHO is governed by an all-Aboriginal Board, and prides itself on having majority Aboriginal staff.  The AHO works alongside Aboriginal organisations and communities to support the Aboriginal housing sector and deliver policies and programs that result in positive outcomes for communities across NSW.

The AHO provides a unique and exciting environment to develop your career and we are always looking for talented staff dedicated to improving the lives of Aboriginal people in NSW.

Your role

The Aboriginal Housing Office (AHO) is currently seeking to appoint an Executive Support Officer for the Director Policy and Evidence. You will provide a range of executive support and administrative services to facilitate the delivery of business operations to support the Director and Policy and Evidence team to achieve organisational objectives.

What you’ll do

As part of the AHO Policy and Evidence team you will:

• Assess and prioritise requests to facilitate the optimal use of the Director’s time.
• Manage the Director’s diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
• Gather, collate and provide background information for the Director to support informed decision making and planning.
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery in line with policy.
• Prepare newsletters and organise events as well as supporting onboarding of new staff members and arranging and greeting visitors/guests.
• Complete invoicing/accounts payable coordination for the Directorate.

What we’re looking for

• The ideal candidate will thrive on organisation and have a genuine passion for administrative work in a fast paced environment.
• Strong executive support skills, an expert at managing calendars, coordinating meetings and handling correspondence to ensure the Director and team are supported in their goals.
• Excellent relationship management and communications skills with strong attention to detail.
• Experience working with Aboriginal and Torres Strait Islander peoples and communities.

Download the role description.

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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply. You will need to attach an up-to-date résumé (maximum five pages) and a cover letter (maximum three pages) with a brief outline on how you meet the requirements of the role and answer the targeted question below:

• In 250 words or less, please summarise your experience in Executive Administrative Support.

Applications close Monday 24 February 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Deslin Foster on 0476 591 436 or at deslin.foster@aho.nsw.gov.au.

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Syvonne Pereira on 0402 600 846 or via syvonne.pereira@dcj.nsw.gov.au.

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people <https://www.dcj.nsw.gov.au/about-us/careers-at-dcj/pathways/careers-for-aboriginal-people.html>

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/