Executive and Administrative Assistant - Multicultural NSW

Executive and Administrative Assistant

• Location: 8/56 Station St E, Parramatta NSW 2150
• Employment type: Ongoing, Full time
• Grade: 3/4
• Salary: $82,193 – $90,001 pa plus employer contribution to superannuation and annual leave loading

Your role

Are you an organised and proactive professional with strong administrative skills? We’re looking for two Executive and Administrative Assistants to provide support to our Communications and Media Division and Community Development Division.

You will work as an Executive Assistant for the Deputy CEO and Director of Community Development and a second role will support the Director, Communications.

These roles are key in ensuring the smooth operation of our divisions. You’ll provide a range of administrative and secretariat services to support organisational objectives, liaise with internal and external stakeholders, and actively contribute to divisional projects.

What you’ll do

The roles will:

• Manage the work schedule of the Deputy CEO and/or Director, including diary and email management.
• Track key deadlines and maintain workflow to ensure smooth operations.
• Assist with administrative tasks such as mailbox management, task allocation, procurement, and records management.
• Organise meetings, forums, and consultations – including invitations, agendas, minutes, follow-ups, transport, and catering.
• Prepare high-quality reports, documents, correspondence, and presentations with strong attention to detail.
• Build strong relationships with stakeholders and support project implementation and events.

What we’re looking for

You are a detail-oriented and highly organised professional who thrives in a fast-paced environment. You have excellent communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities with ease.

Download the role description.

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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of respect, excellence and inclusion. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on https://multicultural.nsw.gov.au/

We do work that really matters

At Multicultural NSW you’ll be helping connect and unite people to develop resilient and welcoming communities. You’ll be supporting NSW to be the most successful multicultural society in the world.
 

Our work matters. We offer a range of rewarding career opportunities that allow us to promote cultural and religious diversity and social harmony.

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• How do you personally manage competing priorities, such as scheduling meetings, handling correspondence, and tracking deadlines?

• What is an example of how you have successfully managed stakeholder relationships and resolved any challenges?
   

Applications close: Wednesday 2nd April 2025 at 11:59 pm

Got a question?

For more information about the role or what it’s like to work for Multicultural NSW, please contact the hiring managers James Jegasothy at james.jegasothy@multicultural.nsw.gov.au and Janine Shamley on janine.shamley@multicultural.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please call Syvonne Pereira on 0402 600 846 or via syvonne.pereira@dcj.nsw.gov.au  

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Thank you for your interest in this role. We look forward to receiving your application.