Manager

Manager (Business Coordination)

The Office of the Deputy Secretary

Location - Parramatta

Employment type – Ongoing full-time role

Salary - $145,378.00 pa - $168,130.00 pa, plus employer's contribution to superannuation and annual leave loading

Your role

The Manager (Business Coordination) in the Office of the Deputy Secretary Corporate Services is responsible for leading a small team who manage Corporate Services allocations and workflow, assuring the quality of executive and ministerial briefings along with other material requested from Corporate Services. The Manager role is also responsible for leading continuous improvement of business processes for the division and maintaining strong professional relationships with Executives across the Department of Communities and Justice.

This role is based in Parramatta and requires regular in-office attendance as part of the position.

What you’ll do

In this role you will be:  

• Managing and leading Office of the Deputy Secretary (Business Coordination) team members.
• Reviewing and editing complex or high visibility briefing notes, reports, and other material
• Ensuring executive, ministerial, and parliamentary allocations and requests for Corporate Services are addressed within critical timeframes.
• Engaging with key stakeholders including executive support teams, divisional executives, Office of the Secretary, and Departmental Liaison Officers.
• Collaborating with Corporate Services executives and their teams to support divisional priorities and solve problems.
• Managing the delivery of divisional continuous improvement initiatives.
• Providing advice and support in response to ad-hoc requests or projects as requested by the Director and Deputy Secretary.

The Office of the Deputy Secretary Corporate Services is a fast paced and dynamic environment.

The Manager leads a small Business Coordination team who are the main point of contact for all queries which relate to Corporate Services functions within the Department of Communities and Justice.

The Manager (Business Coordination) reports to the Director, however, also works closely with the Deputy Secretary responsible for distilling complex information into succinct verbal briefings.

What we’re looking for

In addition to the essential requirements in the role description, the ideal candidate will have:

·         Experience and/or interest in managing allocations and workflow, including the ability to quality assure briefing notes and other written material.

·         Experience and/or understanding of machinery of government and parliamentary functions.

·         Experience and/or interest in working in an executive office and/or providing executive support.

·         Excellent written and verbal communication with the ability to establish credibility and strong relationships with a diverse range of stakeholders.

·         Ability and drive to take initiative, work autonomously where required, and foster a collaborative work environment.

·         Great attention to detail and ability to work within critical timeframes.

·         Experience in leading and managing teams.

Download the role description.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

·         A challenging and rewarding career

• Flexible, autonomous work environment

·         Competitive pay and conditions

• Training and development opportunities to build and maintain capabilities

·         Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

Targeted Question 1

Provide an example which demonstrates how you have used collaboration and communication skills to resolve an issue or problem which was impacting your ability to meet a critical deadline.

Targeted Question 2

Provide an example which outlines how you have identified the need and implemented a process improvement initiative. What was it, and what steps did you take to implement.

Applications close Sunday, 1 June 2025 at 11:59 pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Cathryn Dwyer on 0499 599 773 or at cathryn.dwyer@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Anjy Fayad on 02 9765 3042 or via anjy.fayad@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
 Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.