Executive Assistant

Executive Assistant, Strategy, Reform and Support

NSW Courts, Tribunal and Service Delivery  

Location – 66 Goulburn Street, Sydney

Employment type – 12months Temporary, Full-time

Salary – $93,295.00 - $102,941.00 PA, plus Superannuation and Leave Loading

Your role

The Strategy, Reform and Support (SRS) Branch provides a diverse set of specialist services to the Courts, Tribunals and Service Delivery Division, including data and analytics, digital product management, recording and transcription services, portfolio management and digital customer experience.

The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the SRS Executive Office. The role reports formally to the Business Manager, SRS and informally to the Executive Director, SRS.

What you’ll do

In this role you will:

• Assess and prioritise requests to facilitate the optimal use of the Executive Director’s time.
• Manage the Executive Director’s diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings.
• Provide administrative support to the SRS Executive Office including mailbox management, workflow tracking and record keeping.
• Draft and prepare correspondence, agendas, minutes, presentations, and briefing notes to support the achievement of business requirements.
• Gather, collate, and provide background information for the executive to support informed decision making and planning.
• Maintain and update administrative and record keeping practices, systems, and procedures to improve efficiency and service delivery.

What we’re looking for

You will have experience working for a senior executive in a large or complex organisation and are used to managing their diary, ensuring that conflicting priorities are managed well, managing their email flow, and highlighting issues for their attention and maintaining confidentiality. 

You are excellent communicator both written and verbally with strong attention to detail and can manage your time effectively across multiple projects and role deliverables.

You are highly resourceful and inquisitive, with the ability to navigate different channels to find information and resolve issues. A proven track record of effectively liaising with senior stakeholders will enable you to build and maintain relationships with staff at any level.   

Download the role description.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

Essential requirements:

Appointments are subject to reference checks. Some roles may also require the following checks/ clearances:

• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014
• Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 2 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Provide an example of when you have been required to manage multiple competing priorities or work tasks. How did you access the priorities to ensure deadlines were met and stakeholders were kept informed?

• Provide an overview of your experience providing administrative and executive support. What processes have you used to effectively manage diary appointments, meeting papers and email management?

Applications close 01st November 2024 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Kelly Stewart, Business Manager, SRS via Kelly.stewart2@dcj.nsw.gov.au.

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Matthew Oakley via Matthew.Oakley@dcj.nsw.gov.au.  

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/