Project Officer - Digital Case File Program - SRS Sydney

Project Officer – Digital Case File Program

Location – Hybrid / Sydney / Parramatta

Employment type – Full Time, Temporary 12 months with possibility of extension

Salary – $110,266.00- $122,058.00 PA, Plus Employers Contribution to Superannuation and Leave Loading

Your role

The Project Officer will work in the Supreme Court (Civil) Project team within the Digital Case File (DCF) Program providing a broad range of governance, reporting and administrative services. There is an opportunity for a proficient Project Officer who is detail orientated, passionate about governance and can meet the criteria outlined below to contribute to the development of high-quality services for NSW Government.  

What you’ll do

• Provide a range of project management and support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation and implementing and monitoring project plans and schedules, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope, in line with established agency project management methodology.
• Prepare and maintain project documentation for reporting, monitoring and evaluation purposes to ensure accessibility of quality information and contribute to the achievement of project outcomes.
• Communicate with key stakeholders and coordinate working groups, committees and consultations to facilitate exchange of information and support project completion in line with project plans.
• Source, collate and compile data and information to identify emerging issues and track and report on project progress against established milestones and deliverables.
• Undertake research and analysis, identifying trends and preparing project briefs, to support informed decision-making and planning.
• Prepare draft and/or research information for various documentation including processes and procedures, internal briefing notes, project artefacts and status reports, as well as preparing PowerPoint packs and other papers including, drafting terms of reference for meetings/ committees. 
• Prepare agendas for meetings in consultation with the Project Manager, record meeting minutes, and ensure follow-up action is taken on matters determined. Coordinate meetings with key stakeholders and coordinate working groups, SteerCo meetings and team meetings.
• Establish a library for business processes and checklists, and vendor contact list.  
• Manage and coordinate ICT contracts and related purchased orders as well as coordinating the work performed by stakeholders, to ensure that services are provided in accordance with agreed program and project requirements, standards, budget, and timeframe. 
• Coordinate project activities such as project tests, BAU transitions and release management.

What we’re looking for

• High level administrative experience in a fast-paced environment.
• Experience developing, implementing, and maintaining office processes and tools.
• Knowledge of file management, meeting management, transcription, and updating RAID log, key project artefacts, reporting and delivery schedules.
• Knowledge of PRINCE2 project management methodology.
• Experience using the Project Management and Planning tools.

Essential requirements

• Exceptional verbal, written and presentation skills.
• Proficiency in Microsoft applications including Word, Excel, Outlook, Project and PowerPoint.
• Ability to work effectively both independently and as part of a team.

Download the role description.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

• Using a specific project, tell us how you kept stakeholders involved and informed of progress.
• Describe a recent problem you have faced and walk us through the steps you took to solve it. What alternatives did you consider?

Applications close Thursday, 20th  February 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Evan Burns via Evan.Burns@justice.nsw.gov.au.

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Matthew Oakley via Matthew.Oakley@dcj.nsw.gov.au.  

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/